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PALBON-SuitesComplete ERP Solution
PALBONGSTCore operations · GST e-invoicingAvailable on request

Generate the IRN from the invoice you already booked

PALBONGST adds GST e-invoicing to PALBONSphere. A submitted sales invoice is turned into an e-invoice record, sent through your service provider, and comes back with its IRN, acknowledgement and QR code stamped on the invoice.

Capabilities

What is inside PALBONGST

E-invoice records

Each eligible sales invoice gets an e-invoice record that carries the seller, buyer, item and value details the portal asks for, filled from the invoice.

  • Seller, buyer, dispatch and shipping details taken from the invoice
  • CGST, SGST, IGST and cess totals worked out per item and per invoice
  • Invoice, credit note and debit note types
  • Payment, reference and export details carried across

IRN generation and cancellation

Generate the IRN from a button on the sales invoice, and cancel it with a reason when the invoice has to be withdrawn.

  • Generate IRN from the sales invoice form
  • Cancel IRN with a reason: duplicate, data entry error, order cancelled or other
  • Status on the invoice: IRN Pending, IRN Generated or IRN Cancelled
  • IRN, acknowledgement number, date and QR code saved on the invoice

E-way bills

Once the IRN exists, the e-way bill is generated from the same invoice with the transport details you enter.

  • Transporter name and GSTIN, mode of transport and distance
  • Vehicle number and type, transport document number and date
  • E-way bill number and validity saved on the invoice
  • Status moves to E-Way Bill Generated

Service providers

Choose one provider for the site and keep its credentials in the system, one set per GSTIN and company.

  • Adaequare and ClearTax connectors
  • Credentials held per company and GSTIN
  • Sandbox mode for trying the flow before going live
  • One e-invoicing setting chooses the provider for the site

Eligibility and safeguards

The app decides which invoices need an e-invoice and stops changes that would leave the invoice and its IRN out of step.

  • Applies from 1 April 2021 to companies that have provider credentials
  • Registered, SEZ, overseas and deemed-export customers are covered
  • Invoices to the company's own GSTIN or with non-GST items are skipped
  • Checks on submit, change, cancel and delete of the sales invoice

Reports and audit trail

See what has been reported to the portal and keep a record of every request sent to the provider.

  • E-Invoice Summary report by company, dates, customer and status
  • Request log with the URL, response, user and time of each call
  • Printable GST e-invoice format with the QR code
  • Portal errors shown on screen when generation fails

Outcomes

What changes for your team

One entry, no second portal visit

The IRN is requested from the invoice itself, so nobody re-types it into a separate website.

The invoice shows its own status

Anyone looking at a sales invoice can see whether its IRN and e-way bill are pending, generated or cancelled.

Every call on record

When the portal rejects an invoice, the request and response are in the log for you to read.

Connected

Better with the rest of the suite

PALBONGST shares its data with the other products, so nothing is entered twice.

FAQ

Questions about PALBONGST

Which providers can we use?

Adaequare and ClearTax. You pick one in the e-invoicing settings and enter the credentials for each company and GSTIN.

Can we test before going live?

Yes. Each provider setting has a sandbox mode that points the app at the provider's test service.

Can the e-way bill be cancelled from the app?

Not through the portal's interface. Cancel it on the portal first, then record the cancellation on the invoice.

See PALBONGST on your own data

Tell us how you work today. We will walk you through the products that fit, on your data and your terms.